Manuscript Preparation Instructions

This document is also available as a PDF.

Please send submissions in the .pdf format via the EasyChair conference submissions system.

In order to ensure that the papers are consistent in format, your text should conform to the following instructions:

1. Type and type size. Please use Times New Roman, 12 point type face (exceptions are noted below).

2. Text area. The area occupied by the text of your paper should be 16 cm x 25 cm (approximately 6” x 10”). This means that on a 8.5” x 11” page, margins should be 0.5” top and bottom, and 1.25” left and right.

3. Basic format.

  • a. Beginning at the left margin, give the title in upper and lower case, 18 pt. type. In front of your title proper, indicate one of the options by typing either: Paper, Poster, Panel, Ignite Talk, or Fishbowl Conversation, e.g., “Paper: Information-Seeking in the Local Context”, or “Poster: Information-Seeking in the Local Context”.

  • b. Leave 2 blank lines.

  • c. Following this, short papers should include a 50-word mini abstract in 11 pt. type, single-spaced. The word Abstract: in bold should be given, followed by the text of the abstract. Following this, the word Résumé: should be given (11 pt. Type), followed by a hard return (we will insert the translated abstract).

  • d. Leave 2 blank lines.

  • e. Continue with the text, in 12 pt. type face, single-spaced throughout, with one blank line between paragraphs. If the text is divided into sections, please leave two blank lines then precede new sections with headings in 12 pt. bold face, numbered with Arabic numbers.

4. Stressing of words. This can be done by using italics. Do not use bolding or underlining.

5. Figures. Any figure or table should be numbered and given a brief descriptive caption underneath that explains its meaning. Use 11 pt. type for text in figures. Please make sure your figures are clear and sharp.

6. Notes and references. Notes should be indicated via superscript numbers following the note, e.g., “The Canadian Journal of Information and Library Science”2 and collected at the end of the paper (not at the bottom of each page).

7. References and bibliographic data should be given parenthetically in the text, listing the name and year of publication, e.g., (Smith, 1977); add page numbers where appropriate, e.g., (Jones, 1999, 120-121).

Overall style should conform to that outlined in The Chicago Manual of Style 14th edition, pp. 637-99 (Chicago: University of Chicago Press, 1993). All references to sources are to be identified in the text by surname of the author(s), year of publication, and page number(s) where applicable. Examples: (Greenland 1994, 48); (Bertrand-Robert and Rackus 1994, 173-75; McGarvy 1995a).

The References list should be double-spaced, placed at the end of the main text, and ordered alphabetically by author and by year of publication.


Bertrand-Robert, Vivica, et Sheila Rackus. 1994. Les écoles de bibliothéconomie canadiennes anglophones. Revue canadienne bibliothécaire: 171-82.

Greenland, H.W. 1994. Current practices in serving older student populations. In Special audiences, ed. Frederick R. Reycraft. St. Edmonds, New Zealand: University of Wellington Press.

McGarvy, Leslie. 1995a. New roles for librarians. Part I. Library Economics 2: 135-37.

McGarvy, Leslie. 1995b. New roles for librarians. Part II. Library Economics 2: 168-71.

8. Numbering of pages. Please number your pages on the bottom right-hand side.

9. Submission. Please send submission in the .pdf format via the conference submissions system EasyChair.

10. Evaluation. All submissions will be evaluated on their relevance to the conference themes, originality, and significance of the topic. Paper and poster submissions will also be evaluated on methodology and theoretical grounding.

Important Dates

  • Submission – January 14, 2013
  • Notice of Acceptance - February 25, 2013
  • Final Submissions Due - April 15, 2013
  • Conference Begins - June 6, 2013